Rules and Regulations

RULES AND REGULATIONS

 

University Senate Rules, Administrative Regulations, and Governing Regulations provide the regulatory structure of the University of Kentucky. Information germane to faculty will be provided as it relates to each entity.

University Senate Rules

Scope and Authority of University Senate Rules

The University Senate Rules describe the composition, organization and authority of the University Senate and internal procedures for the conduct of its functions. These Rules further describe broad academic policies for the University and procedures for their implementation. In accordance with the policy established by the Board of Trustees in the Governing Regulations II.A, where applicable University Senate Rules refer to sources of authority in state law, in the Board of Trustees’ Minutes or Governing Regulations, or in the President’s Administrative Regulations. Senate Rule 7.0 is of particular importance to faculty.

 

7.0 Section VII: Code of Faculty Responsibilities provides pertinent information regarding the following:

  • General Relations (7.2.1)
  • Student Relations (7.2.2)
  • Enforcement (7.3.0)
  • Sanction (7.4.0)
  • Rights of the Accused (7.5.0)
  • Rights of the Complainant (7.6.0)
  • Limitations (7.7.0)
  • Composition of Committee and the Hearing Process (7.8.0)

 

For more information regarding SR 7.0 or other University Senate Rules, visit http://www.uky.edu/Faculty/Senate/rules_regulations/index.htm Links to an external site.. Information pertaining to SR 7.0 begins on page 215.

Administrative Regulations

University regulations connect the university’s mission to individual conduct, clarify institutional expectations, support compliance with laws and regulation, mitigate institutional risk, and enhance productivity and efficiency in the university’s operations. University regulations are thoroughly reviewed, maintained, and made available to the University community to promote practicality, compliance, and accountability. All regulations shall be promulgated in accord with the standards, format, and procedures set forth in this regulation to achieve consistency, appropriateness, and ease of understanding of, ease of access to, and compliance with university policies. Administrative Regulations (AR) 2 and 3 are specifically relevant to faculty. Information regarding these regulations can be found below.

AR 2 (Faculty Academic Appointment) provides procedures and criteria that have been developed for the purpose of continually improving the quality and performance of the faculty in order to enhance the quality of the University's programs and permit the University to achieve its multiple missions.

AR 2:1 and 2:1-2 provide information specific to Procedures for Faculty Appointment, Reappointment, Promotion, and the Granting of Tenure. Information specific to these ARs can be found at the following web links: http://www.uky.edu/regs/Administrative/ar2.1.1.htm Links to an external site.

http://www.uky.edu/regs/Administrative/ar2.1.2.htm Links to an external site.

The University-level criteria and evidences of activity to be used in evaluations for appointment, reappointment, promotion, and tenure for the various faculty title series are specified in various sections of the Administrative Regulations can be found at the following website (http://www.uky.edu/regs/ar.htm Links to an external site.) in the areas that are indicated below:

(a) Regular Title Series (see AR 2:2-1 and 2:2-2, which can be accessed at the links above)

(b) Extension Title Series (see AR 2:3 at http://www.uky.edu/regs/files/ar/ar2-3.pdf Links to an external site.)

(c) Special Title Series (see AR 2:4 at http://www.uky.edu/regs/files/ar/ar2-4.pdf Links to an external site.)

(d) Research Title Series (see AR 2:5 at http://www.uky.edu/regs/files/ar/ar2-5.pdf Links to an external site.)

(e) Clinical Title Series (see AR 2:6 at http://www.uky.edu/regs/files/ar/ar2-6.pdf Links to an external site.)

(f) Librarian Series (see AR 2:7 at http://www.uky.edu/regs/files/ar/ar2-7.pdf Links to an external site.)

(g) Adjunct Title Series (see AR 2:8 at http://www.uky.edu/regs/files/ar/ar2-8.pdf Links to an external site.)

(h) Emeritus Faculty (see sub-section II.C.4 at http://www.uky.edu/regs/files/ar/ar2-1-1.pdf Links to an external site.)

(i) Voluntary Title Series-Criteria for academic ranks of voluntary faculty shall be approved by the Provost (see AR 2:9 at http://www.uky.edu/regs/files/ar/ar2-9.pdf Links to an external site.)

(j) Lecturer Series–Unit criteria and evidences, and procedures for appointment, reappointment, promotion, and merit review of Lecturers shall be established by those educational units that employ full-time Lecturer faculty and submitted to the dean of the college for approval. (see AR 2:10 at http://www.uky.edu/regs/files/ar/ar2-10.pdf Links to an external site.)

 

AR 2:11 provides information regarding Academic Area Advisory Committees. These committees provide the Provost and the President with a systematic and broad base of advice from faculty employees on matters of appointment, promotion, and tenure. The Provost shall seek the advice of an Academic Area Advisory Committee on matters involving appointment at the senior academic ranks, promotions, or the granting of tenure in accordance with the policies established in AR 2:1-1 and AR 2:1-2. For more information, visit http://www.uky.edu/regs/files/ar/ar2-11.pdf Links to an external site.

 

AR 3 (University Employment) provides pertinent information related to employment of faculty and staff. In what follows, information will be provided about each regulation specific to this overarching AR.

 

AR 3:1 is specific to policies governing the UK Retirement Plan. For more information, visit http://www.uky.edu/regs/files/ar/ar3-1.pdf Links to an external site.

 

AR 3:2 is specific to the Phased Retirement Program, which is designed to provide an opportunity for eligible full-time faculty and staff employees to make an orderly transition to retirement through part-time service. For more information, visit http://www.uky.edu/regs/files/ar/ar3-2.pdf Links to an external site.

 

AR 3:3 establishes the policy for payment of University of Kentucky employees. For more information, visit http://www.uky.edu/regs/files/ar/ar3-3.pdf Links to an external site.

 

AR 3:4 pertains to out-of-state programs that are pertinent and justifiable to the university, and outlines the evaluative process. For more information, visit http://www.uky.edu/regs/files/ar/ar3-4.pdf Links to an external site.

 

AR 3.5 involves the recruitment and selection of outstanding faculty member. For more information, visit http://www.uky.edu/regs/files/ar/ar3-5.pdf Links to an external site.

 

AR 3.6 establishes University policy on faculty assignment periods, interim assignments, and vacation leave. It also establishes the method for proration of salary and vacation leave for faculty whose employment terminates prior to the end of an assignment period or begins after the start of a fiscal year. For more information, visit http://www.uky.edu/regs/files/ar/ar3-6.pdf Links to an external site.

 

AR 3.7 establishes faculty salary conversions related to changes in faculty assignment periods. In justifiable cases, a faculty employee's assignment period (nine-month, ten-month, eleven-month, or twelve-month) may be changed from one basis to another. Such a change in the faculty assignment period requires a corresponding change in the assignment period salary. For more information, visit http://www.uky.edu/regs/files/ar/ar3-7.pdf Links to an external site.

 

AR 3.8 defines faculty workload, provide the purpose and explain how to implement the process. For more information, visit http://www.uky.edu/regs/files/ar/ar3-8.pdf Links to an external site.

 

AR 3.9 in conjunction with the Administrative Regulation on Disclosure (AR 3:16) is to enable University faculty employees to recognize situations in which their conduct may violate University policies on conflicts of interest or conflicts of commitment as articulated in the Governing Regulations (GR I.D.2.(i. & j.) and ensure that such situations are properly reviewed and resolved. For more information, visit http://www.uky.edu/regs/files/ar/ar3-9.pdf Links to an external site.

 

AR 3.10 outlines the objectives and processes involved in completing Faculty Performance Reviews. For more information, visit http://www.uky.edu/regs/files/ar/ar3-10.pdf Links to an external site.

 

AR 3.11 is designed to provide definitive guidance to units in supporting tenured faculty to increase their productivity and to identify and address problems in performance. For more information, visit http://www.uky.edu/regs/files/ar/ar3-11.pdf Links to an external site.

 

AR 3:12 pertains to the Equal Opportunity Committee, which provides advice on all University-wide matters of equal opportunity. For more information, visit http://www.uky.edu/regs/files/ar/ar3-12.pdf Links to an external site.

 

AR 3:13 provides information regarding the Employee Benefits Committee, which serves as an advisory committee in matters relating to the University's employee benefit programs. For more information, visit http://www.uky.edu/regs/files/ar/ar3-13.pdf Links to an external site.

 

AR 3:14 authorizes faculty practice plans for all University health science colleges, currently the Colleges of Dentistry, Health Sciences, Medicine, Nursing, Pharmacy, Public Health, and the University Health Services. This Administrative Regulation establishes the base plan (i.e. minimum requirements) for the Plan. For more information, visit http://www.uky.edu/regs/files/ar/ar3-14.pdf Links to an external site.

 

AR 3:15 establishes the guidelines and procedures for search committees for chief administrative officers of educational units, as prescribed by the President after consultation with the Senate Council. For more information, visit http://www.uky.edu/regs/Administrative/ar3.15.htm Links to an external site.

 

AR 3:16 sets forth definitions, policies, and procedures to ensure a comprehensive, meaningful review of Chief Administrative Officers of the University. For more information, visit http://www.uky.edu/regs/files/ar/AR3-16.pdf Links to an external site.

 

AR II-1.1-10 provides information specific to drug abuse policy and procedures. For more information, visit http://www.uky.edu/regs/files/ar/ar042.pdf Links to an external site.

 

AR II-1.1-11 provides information specific to alcohol abuse policy and procedures. For more information, visit http://www.uky.edu/regs/files/ar/AR%20II%201.1%2011.pdf Links to an external site.

 

Governing Regulations

This Governing Regulation (GR) summarizes the statutory authority granted to the University of Kentucky by the Kentucky Legislature and describes the colleges and programs that constitute the University. This Regulation establishes the University's "Vision, Mission, and Values" as adopted by the Board of Trustees. These Regulations also establishes the Board's policies on matters related to University such as diversity, shared governance, and use of University property and resources. GRs that are of particular importance to faculty can be found below:

GR VII defines the educational and administrative units and their composition within the University organization. This regulation outlines the authority, duties and expectations of each administrative officer within each unit. For more information, visit http://www.uky.edu/regs/files/gr/gr7.pdf Links to an external site.

GR VIII describes the Board of Trustees' process for appointment of the President and outlines the composition of the joint search committee. It defines the criteria for faculty and staff positions that must be appointed by the Board of Trustees and those that may be appointed by the President, as well as those that must be reported to the Board of Trustees. It also provides the policies and procedures for acting appointments and search committees for the Provost and chief administrative officers of educational units, and establishes the terms for department chairs and directors. For more information, visit http://www.uky.edu/regs/files/gr/gr8.pdf Links to an external site.

GR X establishes the policies regarding employment of faculty and staff employees at the University. This Regulation establishes the Board's policies on matters such as employment on the basis of merit, employment of relatives, intellectual property, retirement, group insurance, and disability. It also describes the various types of faculty appointments, probationary periods, terms of assignment, vacation leave and leaves of absence. See topics below for additional subjects contained in this Governing Regulation. For more information, visit http://www.uky.edu/regs/files/gr/gr10.pdf Links to an external site.

GR XIV contains the University’s Ethical Principles and Code of Conduct.  The Ethical Principles and Code of Conduct establish the University’s expectations for professional conduct for University members, including trustees, executive officers, faculty, staff, and other individuals employed by the University, those using University resources or facilities, and volunteers and representatives acting as agents of the University. For more information, visit http://www.uky.edu/regs/files/gr/gr14.pdf Links to an external site.