Zoom Intro Creating & Launching Your Zoom Meeting

Schedule Your Meeting

Schedule Your Meeting

Set the Date, Time, and Duration of your meeting. The time zone should be the same as the meeting host. Attendees join time will vary by time zone. Duration allows for easy time-blocking on calendars and does not limit your actual event live time.

Will you host this meeting again?

Schedule a Recurring Meeting. This is best if you are wanting to create a regular class meeting. Choose a specific daily time, a custom weekly schedule, a specific day of the month, or set to “no-fixed” time for maximum flexibility.

Check out Using Canvas App with Zoom as Meeting Host Links to an external site. Zoom knowledge base article to learn more about scheduling and managing meetings through Canvas.

Customize Your Meeting Options

Schedule For

If you have scheduling privilege for another user, you will be able to choose who you want to schedule for from the drop-down.

 Meeting Passwords

Meetings and Webinars can require passwords for an added layer of security. Joining participants will be required to input this before joining your meeting. Passwords may be alphanumeric and are case sensitive.

Video

Choose if you want the your's (host) or the students' (participants) webcams on or off when joining the meeting. If you choose ‘off’ for the host or participants, the host and participants will have the option to start their video in the meeting.

Audio

We recommend that you select ‘Both’ to allow students to use any computer devices or telephone to listen and talk in the meeting. Edit Dial-in options by clicking the edit button and offer your international attendees a local number they can call into for meeting audio.

Meeting Options

Enable join before host

Allow participants to join the meeting without you or before you join.

Mute participants upon entry

This will mute all participants as they join the meeting. Participants will have the option to un-mute their microphones in the meeting.

Enable waiting room

Allows the host to control when participants join the meeting by placing them in a waiting room. By default, the waiting room will take precedence and will not allow join before host functionality, even if “join before host” is checked.

Only authenticated users can join

Restrict access to the meeting so that only signed-in users can join.

Record the meeting automatically

Check this if you want the meeting to be automatically recorded. Select if you want to record locally or record it to the cloud.

Alternative Hosts

The alternative host option allows you to schedule meetings and designate another Pro user on the same account to start the meeting or webinar if you are unable to. This user will receive an email notifying them that they’ve been added as an alternative host, with a link to start the meeting.

Invite Your Attendees

Once you have saved your meeting, you can either select a calendar option to add the scheduled meeting to your calendar or select ‘Copy The Invitation’ to send out the invitation to your Zoom meeting.

You can paste the Zoom meeting invitation from your computer's clipboard to:

• a Canvas Announcement, Page, Discussion Board
• an Email
• a Text
• a Social Media site

Launch Your Meeting

Once your meeting has been scheduled, you can start it in several ways:

Starting a Meeting via the Zoom Portal

Within the Zoom Portal (https://uky.zoom.us Links to an external site.), you can select Meetings to find a list of scheduled meetings. To the left of the Meeting Title, you'll see a Start button.

Starting a Meeting via Canvas Integration (if scheduled within)

If you've created your meeting through Canvas, the meeting should be found within the Zoom Meeting list within the Zoom integration in Canvas.

Starting a Meeting via Zoom Client

All of the meetings that you have scheduled will be found in your Zoom Client under Meetings.