Changing Zoom Screen Share Settings

Use the recommended screen sharing settings for your Zoom meetings to reduce Zoombombing.

Sign into uky.zoom.us.
Click .
Click .
Scroll down to the Screen sharing options and make the following selections.
- (a) Screen sharing: Activate
- (b) Who can share?: Host Only (With this selection you will be able to manually activate screen sharing for participants in a live Zoom call.)
- (c) Disable desktop/screen share for users: If you need to allow screen sharing during your Zoom meeting, you can change settings in the live meeting to allow screen sharing.
- (d) Annotation: Enable but following these guidelines:
  - This feature can be used by Zoombombers to interrupt a meeting.
  - Ensure that you use Waiting Rooms, allow participants into a meeting one-by-one, and be familiar with the steps to “Remove” a participant if needed.
  - Annotation cannot be activated in a live meeting if it is disabled in Settings
- (e) Whiteboard: Enable and select auto save. Follow these guidelines.
  - This feature can be used by Zoombombers to interrupt a meeting.
  - Ensure that you use Waiting Rooms, allow participants into a meeting one-by-one, and be familiar with the steps to “Remove” a participant if needed.
  - Whiteboard cannot be activated in a live meeting if it is disabled in Settings
- (f) Disable: Disable

Enabling Waiting Room

Overview

The Waiting Room feature allows the host to control when a participant joins the meeting. As the meeting host, you can admit attendees one by one or hold all attendees in the waiting room and admit them all at once. You can send all participants to the waiting room when joining your meeting or only guests, participants who are not on your Zoom account or are not signed in.

Participants will see the following screen when joining a meeting with Waiting Room enabled:

You can also customize the waiting room screen with your own logo, title and description.

Note:

If the Waiting Room option is enabled, join before host will not work for that meeting.

Allow Screen Share for one participant at a time

Enable Screen Share for Participants in a Zoom Meeting

Follow the steps to allow participants to share their screen in a Zoom meeting when your default setting for participant screen sharing is disabled.

Start you Zoom meeting in the Zoom app.
Allow authorized participants into the meeting from the waiting room.
Place your mouse in the Zoom meeting window. A bar will appear.
Next to Share Screen, click -> Advanced Sharing Options….

On the pop-up screen, perform the following:
- (a) Select One participant can share at a time.
- (b) Select All Participants.
- (c) Select Only Host.
- (d) Click .

Your participants will now be able to share your screens. As the host, you will be the only participant in the meeting who can start sharing while another person is sharing.

Disable “Allow Removed Participants to Rejoin”

Sign in to the Zoom web portal.
Click Settings.
Scroll down and navigate to the Allow removed participants to rejoin option on the Meeting tab and verify that the setting is disabled. If the setting is enabled, click the Status toggle to disable it.
This will disable removed participants to join the session again so that booted attendees can’t slip back in.

Remove a participant from meeting

Remove Participants From Class

Follow the instructions to remove a person from a Zoom meeting.

Click Manage Participants.

In the Participants panel, place your mouse over the name of a person and click More.
Click Remove.

Disable “Allow Removed Participants to Rejoin”

Sign in to the Zoom web portal.
Click Settings.
Scroll down and navigate to the Allow removed participants to rejoin option on the Meeting tab and verify that the setting is disabled. If the setting is enabled, click the Status toggle to disable it.
This will disable removed participants to join the session again so that booted attendees can’t slip back in.

Setting up a password

Although, this is not the best solution, you can add a password to your meetings

Require a Password When Scheduling New Meetings

Open your zoom application and click on the Schedule icon.
1. To set up a password check the box left to Require meeting password.

Disabling private chat

Controlling and Disabling In-Meeting Chat

Overview

As the host, you can control who meeting or webinar participants are allowed to chat with. You can also disable the chat for all participants or disable private chat, so participants cannot send private messages.

This article includes

Prerequisites

Host permission in meeting or webinar
Zoom Desktop Client for Windows or Mac version 4.x for host and participants to control chat access
Zoom Mobile Client for iOS or Android version 4.x for host and participants to control chat access

Controlling Chat Access

Meeting and webinar hosts can control whether participants can chat with everyone, with panelists and the host (for webinars), or only with the host.

Start a meeting or webinar as host.
Click Chat in the Meeting Controls.
At the bottom of the in-meeting Zoom Group Chat window, click More, and then choose an option for Allow attendees to chat with.
- For meetings, the host can allow attendees to chat with everyone or with the host only.
- For webinars, the host can allow attendees to chat with no one, with all panelists (including host), or with all panelists and attendees.

Disabling In-Meeting Chat

You can turn chat for all of your meetings and webinars from your Profile Settings, if you do not want to use the chat in your meetings and webinars. This will prevent the host, co-hosts, and participants from chatting for any meetings you host. The Chat option will no longer appear in the Meeting Controls.

You can disable the Private Chat, which will prevent participants from sending messages to individuals instead of the entire group.

Sign in to the Zoom web portal.
Click Settings.
Click the Chat and Private Chat toggles to disable in-meeting chat.
Click Save Changes.